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Administrative Assistant–Cairo

The Administrative Assistant performs a wide range of administrative support functions for Tamkeen's staff and daily operations.  He/she keeps office services running smoothly by running administrative systems, following through on procedures and policies, and monitoring administrative projects.
 

Our strong commitment to excellence in service delivery means that we seek only the best people to carry out our mission. 
At Coptic Orphans, we are committed to a Child-Safe environment as the children's dignity, safety, and well-being are at the center of all we do. As such, all selected candidates will be required to submit to a criminal background check, or working with children check, as part of of their hiring process. Continued employment is contingent upon the check indicating clear records of any child-related violations. Check may be repeated as required by each country's laws and provisions.
   
Essential Functions and Responsibilities:
 
  1. In coordination with supervisor and colleagues, manage all administrative tasks in the field while keeping well-organized files and records of all forms and documents received.  Set up and maintain accurate and effective general filing system for the project in accordance with applicable project instructions.
     
  2. Review financial records and reports of Tamkeen partner organizations, the community development agencies (CDAs), and maintain an effective record keeping system for all receipts and invoices.
     
  3. Prepare, print, and keep track of training materials and other documents.
     
  4. Coordinate appointments, travel plans, and schedules.  Manage all event logistics (booking venues, arranging for accommodations and meals, etc.).
     
  5. Input all data needed for CDAs and participants into the Tamkeen database system.
     
  6. Take the lead on printing materials banners, and brochures related to program activities.
     
  7. Track project employees; timesheets and assists with other administrative support functions as necessary.
     
  8. Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
     
  9. Assist with other related duties as assigned.  

Required Education, Experience, Knowledge and Skills:

  1. BA in business administration or related area.  3 years of office management experience in professional environment.
     
  2. Strong interpersonal skills, ability to work with all levels of staff within the organization.
     
  3. Excellent organizational skills, including the ability to prioritize and mange expectations.
     
  4. Team player who is able to work independently and problem-solve with minimal directions.
     
  5. Experience with databases and Microsoft Office Suite, as well as general advanced computer skills.
     
  6. Able to maintain the highest level of confidentiality and discretion.
     
  7. Good command of English, both written and spoken, is a must.  

Extent of Public Contact (within and outside the organization):

Extensive contact with all office staff and some external partners, e.g., CDAs. 

 
Working Conditions and Environment:
 
Typical office environment; may be required to run some errands and travel.  

 

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Be a part of an organization that has touched the lives of 45,000 children in Egypt over the past 25 years!

 

Coptic Orphans' Accomplishments by the Numbers:

-Impacted the lives of 45,000 children

-Ensured 100% enrollment of our participants in school

-Established a permanent presence in 675 villages throughout      Egypt

-Partnerships with 55 Coptic dioceses

-Over 450 currently active Church-based volunteer "Reps"

-300 annual life skills workshops organized for mothers and      children 

-250 widows have started their own business via our microcredit initiative

-90¢ of every dollar goes directly to field programs in  Egypt

 

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